While on your calendar view you can:
View your personal work calendar
Request time off
Request additional paid time
Propose shift trades
Sign up for Voluntary Overtime
Opt out of Rotational Overtime
Create a Duty Entry
**Some features may be unavailable depending on your departments settings**
Overview:
Toggle between a month view or list view using the M and L buttons located towards the top of the screen
The $ icon in your calendar indicates the start of a new pay period
To navigate to previous or upcoming months in your calendar, use the arrows located on either side of the displayed date
Request Time Off
Request Time Off
Some departments have implemented a waitlist feature that limits the number of individuals who can be approved. For more information, please refer to the 'Wait Lists' section.
Request a Single Day
Request a Single Day
Select any day on the calendar (past or future) that you are scheduled to work
Select Request Time Off
Fill in all pertinent information
Click the Request Time Off button located at the bottom of the screen to submit your request for Admin approval
Note: If you do not have sufficient available hours, a warning prompt will appear
Request Multiple Days
Request Multiple Days
Click the '...' button at the top right corner of the screen
Select Request Multiple Days Off
Click on each day you wish to request off
Click Submit
A Time Off form will appear. Review the pre-selected dates to ensure accuracy and fill in all required information
Click Submit to send your request for Admin approval
Wait Lists
Wait Lists
When requesting time off, if the selected day has reached its maximum number of approved employees, you will have the option to join a waitlist. This feature allows you to queue for time off on fully booked days, and your request will be approved if a slot becomes available.
Request time off as you normally would
Follow the prompts in the Time Off form and hit Submit to send your request
If the maximum number of approvals for that day has been reached, a warning will appear with the option to join a waitlist
Note: Click on the highlighted term waitlist to view the current waitlist and your position
After reviewing, select Join Waitlist to add your request
Periodically check the status by navigating to the requested day and selecting the yellow '!' icon
Request a Shift Trade
Request a Shift Trade
Select the scheduled date you wish to trade on the calendar
Click Trade Shift
Choose the entire shift or the duration of hours you wish to trade
Click Select people to trade with
Choose the people you wish to trade shifts with
Note: Only people who are eligible will populate
Select Request Shift Trade
Your calendar will display Shift Requested until the trade is approved or denied. Once a decision is made, you’ll receive a notification, and your calendar will be updated accordingly.
Request Additional Paid Time
Request Additional Paid Time
Select the previous day for which you need additional paid time
Note: You cannot request additional paid time on a future date
Click Request Additional Paid Time
Fill out the required information
Click Submit Additional Paid Time
Depending on your department’s settings, your request will either be automatically approved or require administrator approval. Until approved, it will appear on your calendar as Pending. Once a decision is made, it will change to Approved.
Sign up for Voluntary Overtime
Sign up for Voluntary Overtime
Click the Sign Up icon
Select Sign Up For Voluntary Overtime
Choose the dates you wish to sign up for
Click Submit
Opt Out of Rotational Overtime
Opt Out of Rotational Overtime
Click the Sign Up icon
Select Opt Out From Rotational
Choose the dates you wish to opt out of rotational overtime
Click Submit
Create a Duty Entry
Create a Duty Entry
Click Duty Entry in the upper-right corner
Select the desired day
Click Submit
Enter all pertinent information
Click Save
Cancel a Request
Cancel a Request
Click on the day for which you made the request
Find the specific request you wish to cancel
Select Cancel Request
Follow the on-screen prompts to confirm that you would like to cancel the request
Note: When you cancel an overtime request, it will remain visible on your calendar. However, upon selecting the specific day, you will see that the request has been canceled
