You | Stationwise Academy

While reviewing this guide please keep in mind that some features will not be relevant to District or Non-shift employees. While these features are present feel free to ignore them, the non-relevant features will not be described in depth.

All action features in 'You' are accessible from both Mobile and Desktop. In the Mobile view 'You' is split into separate sections, listed below:

My Dashboard

“My Dashboard” is the default page users are brought to upon logging in. A pivotal page providing detailed insights on the following:

Upcoming Shift Information

This section provides detailed information about your upcoming shift, including:

Station Assignment: The specific station assignment
Apparatus: The vehicle or equipment assignment
Shift Duration: The length of your scheduled shift
Rank: Designated role or position during the shift
Leadership: The names of the shift leader and fire captain

Accruals

Your accrual hours are automatically updated based on your department's policies. As new information is entered into the system, your balances are adjusted in real-time, ensuring accurate and effortless tracking.

My Calendar

“My Calendar” is where users go to make al requests and provides the user with a monthly view of all relevant events.

Some features may be unavailable depending on your departments settings.

While on the calendar view users can:

Toggle View and Navigation

You can toggle between a month view or list view by clicking on the display dropdown menu located in the upper-left corner
Add filters to your calendar by selecting the filter icon next to the display dropdown menu
The “$ “ icon located on specific calendar days indicates the start of new pay periods
Calendar days will be marked with varying colored letter such as A, B, C these represent what shift is working this day.
Navigate between months using the calendar icon or the arrows located at the top of the screen.

Request or Cancel Time off

To Request Time Off

Select a future day on the calendar that you are scheduled to work
Select Request Time Off
Fill in all pertinent information
Click the Request Time Off button located at the bottom of the screen to submit your request for Admin approval
- Note: If you do not have sufficient available hours, a warning prompt will appear

To Request Multiple Days Time Off

Click the '...' button at the top right corner of the screen
Select Request Multiple Days Off
Click on each day you wish to request off
Click Submit
A Time Off form will appear. Review the pre-selected dates to ensure accuracy and fill in all required information
Click Submit to send your request for Admin approval

Request or Cancel Additional Paid Time

Request Additional Paid Time

Select a Previous day on the calendar
If you had a shift on this day this will open up the shift information panel, select the shift to access different options
Select 'Request additional paid time'
Input all pertinent information
Submit your request for Admin approval

Cancel an Additional Paid Time

Note: this can only be done when the request is pending approval. Once approved, an Admin would have to manually undo the changes through Payroll.

Select the day of the request on your calendar
Select the request you submitted
Select 'Cancel'

My Payroll

The Personal Payroll section displays your timecard and provides the option to review and sign off on it.

Different Timecard Views

There are two ways to view your timecard: toggle between views by clicking the following icons:

View One: Displays your total hours worked for the current pay period. To see a day-by-day breakdown and the pay types worked, click the dropdown arrow on the right. This will expand a dropdown table displaying all pay code types associated with your work and your day-by-day breakdown.

View Two: Presents a horizontal layout where you can scroll left or right to see a day-by-day breakdown of your hours within the pay period. If using a phone, you may need to rotate your screen sideways. Ensure Auto Rotate is enabled for the best viewing experience.

Navigating Pay Periods

To access a previous pay period's timecard, click the arrow next to the date at the top of the page:

Alternatively, use the arrows on the far side of the screen to navigate between periods:

From any previous period, quickly return to the current period by using the "Back to Current Pay Period" button located at the top right of the screen.

Signing Your Timecard

If a previous timecard remains unsigned, a notification with a yellow "!" icon will appear above your timecard, prompting you to take action.

To sign the timecard, click the notification to access a page displaying your timecard and a field to enter your full name
After entering your name, select "Sign and Submit" to complete the process or "Sign Later" if you need more time
- The "Sign and Submit" button will remain greyed out until your full name has been entered
  - Note: Watch out for extra blank spaces when signing your name as this can cause unexpected errors.
- If you choose "Sign Later," a warning will remind you that your timecard must be validated before payment is processed. You can either select "I Understand" to delay signing or "I Will Sign Now" to return to the previous page and complete the validation
If a pay card entry is modified after signing the user will be prompted to resign the timecard.

Preferences

Preferences allows users to update their personal information and manage notification settings.

Here users can edit:

Phone numbers
Passwords
- In the event of a forgotten password please contact am Administrator to assist in resetting passwords.
Notification Preferences
- Note: some notification settings are determined at the department level and may not be edited by individual users