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Department

The department page is only available to those with correct permissions and can only be accessed via desktop.

Updated over 5 months ago

Department settings is only available through Desktop and to those with the correct permissions.

Ranks

The Ranks section manages all rank-related information. Here you can create new ranks and export existing ones.

Users can filter through ranks using the search bar or drop down menu options.

Edit rank hierarchy by selecting ‘Edit Rank Order’

Create a New Rank

  1. Click the black '+ Create New Rank' button

  2. Enter all pertinent information

    1. Name, code, and color

    2. Allow Acting As toggle - This enables automatic acting as certifications for anyone assigned to this rank.

    3. Officer toggle

    4. Pay period type - these are preset by Stationwise, if an option is missing please contact Stationwise.

    5. Default certifications - these are certifications that will be auto applied to anyone assigned to this rank.

  3. Click 'Save' to confirm

Edit Existing Ranks

  1. Click the pencil icon under the Actions column

  2. All information can be edited except for the pay period

    1. Should an existing rank pay period need to be updated please reach out to Stationwise for assistance.

  3. Once all changes are made click ‘Save’ to apply

Download Current Rank CSV

Click "Export Rank CSV" in the top right to download a CSV file containing all ranks.

Certifications

The Certifications tab manages all certification related information.

Create New Certification

  1. Click the '+ Create new Certification' button

  2. Enter all pertinent information

  3. Click 'Save' to confirm

Edit Existing Certifications

  1. Click the pencil icon under the Actions column

  2. Make desired changes

  3. Select “Save”

Download CSV

Click "Export Certification CSV" in the top right to download a CSV file containing all certification information.

Detail Codes

The Detail Code section, often called project codes in departments, manages all detail code-related information. Here you can create new and export existing ones.

Create New Detail Codes

  1. Click the black '+ Create new Detail Code' button

  2. Enter all pertinent information

  3. Click 'Save' to confirm

Edit Existing Detail Codes

  1. Click the pencil icon under the Actions column

  2. Make desired changes

  3. Select “Save”

Download Detail Code CSV

Click "Export Detail Code CSV" in the top right to download a CSV file containing all certification information.

Pay Codes

The Pay Code section manages all pay code-related information. Here you can create new and export existing ones.

Filter through pay codes through the search bar or the drop down menu options.

Understanding Pay Code Columns

  • Name: Name of the Pay code

  • Code: Shortened code representing the Pay code that appears in roster

  • Pay Code Type: Distinguishes the type of code, affecting where it will appear throughout the dashboard.

  • Convertible to: This is used to allow time to be converted to another pay code type, often used in situations such as converting overtime into comp time.

  • Ext Code: Referring to ‘external code’.

    • This allows users to customize how the external code appears, which is helpful when you need multiple pay code types to share the same code.

      • Often used when setting Accrual banks, as shift vs. non-shift employees will use the same external code but require separate pay codes in order to have customized accrual banks.

  • Spendable Pay Code: Most often used in comp time earned situations, indicates that the pay code type is linked to a separate pay code.

  • Convert ratio: sets the conversion ratio, such as overtime converting to comp time at a 1.5x rate.

Create New Pay Codes

  1. Click the '+ Create new Pay Code' button

  2. Enter all pertinent information

    1. Overtime and Accrual banks will populate additional fields, these field are not required. Feel free to leave blank.

  3. Click 'Save' to confirm

Edit Pay Codes

Currently pay codes can not be deleted on the user side, to remove a pay code from the list completely please contact Stationwise.

  1. Click the pencil icon under the Actions column

  2. The code will not be changeable

    1. If a change here is desired create a new code or contact Stationwise to update

  3. Click 'Save' to confirm

Export Pay Code CSV

Click "Export Pay Code CSV" in the top right to download a CSV file containing all pay code information.

Permissions

The Permissions section allows administrators to control user access to different parts of the dashboard. Access can be set either by rank or for individual users.

  • Filter through Permissions: Use the search bar to quickly locate specific permissions

  • Hovering over the "i" icon on the right side of the list shows a brief description of each permission's controls

  • Edit Permissions: Click the pencil icon under the Actions column

    • This allows the user to change who has access to this permission

Accrual Banks

Accrual banks allow departments to create and edit various Accrual banks needed by the department.

While a pay code can only be assigned to one Accrual bank at a time, some departments need a single pay code to apply to multiple banks. For example, when requesting vacation time, both non-shift and shift employees typically use the same code, but they have different banks due to varying default and maximum accrual limits.

This is where the 'Ext' code becomes useful. Multiple vacation codes can share the same external code, allowing integrated systems to interpret these separate codes in Stationwise as a single code.

Create New Accrual Banks

  1. Select ‘+ Create new Time Off Accrual’

  2. Input required information

    1. Name

    2. Pay codes associated with the bank

    3. Set max accrual

    4. Set default accrual amount

      1. If both max and default accrual are set to infinite the bank will not appear in users accrual banks view.

  3. Hit ‘Save’

Edit anAccrual Bank

  1. Locate the desired accrual bank and select the pencil icon

  2. Edit information

  3. Click ‘Save’

Delete an Accrual Banks

  1. To delete an Accrual Bank select the red ‘X’ on the same row as the Accrual Bank

  2. Read the pop up warning

  3. Select ‘Confirm’

Integrations

Any integrations relevant to your department will show here and present the option to login will be available.

Product Roadmap

The Product Roadmap shows users which department-relevant features have been filed and their current production status.

If there are items not present on the board they may be in 'Insights' which is a Stationwise only view. This allows us time to review certain items as team before entering it into the roadmap.

Notification Management

Here administrators can decide if certain notification will ‘Forced’ on for all users.

Using the toggles users can select to force Email or SMS notifications for different notification types.

The option delay messages is also available, this can be set if a delay is needed to prevent users from receiving notifications early morning or late into the night.

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